Business Manager

The Business Manager has overall responsibility for the day-to-day business administration of Eighth Blackbird Performing Arts Association, including bookkeeping, payroll, budgeting, and financial management. The Business Manager will attend all regular finance, board, and staff meetings. Duties include:

FINANCIAL

Accounting

  • Manage the finances of the organization, including but not limited to accounts payable/receivable; bank & credit card reconciliation; relevant balance sheet account reconciliation.
  • Manage online expense reporting system.
  • Schedule 8BB Finance Committee meetings, draft agenda, and compile all necessary reports and documents.
  • Lead annual budgeting process in coordination with 8BB Finance Committee and COO.
  • Monitor independent contractor agreements and make payments accordingly.
  • Monitor cash flow and cash reserve use/policy.
  • Act as primary contact for bank, credit card, and money market accounts.
  • Manage company credit card program and oversee expenditure policy and approvals within online portal Abacus.

Payroll

  • Run biweekly and bimonthly payrolls with appropriate deductions; ensure timely payroll tax payments.
  • Provide accurate W2s, 1099s, and 1042-Ss for all paid staff, guest artists and contractors to both the individuals and agencies in a timely manner.

Reporting & Filing

  • Responsible for timely filing of:
    • Federal 941 quarterly
    • State 941 quarterly
    • IL UI-3/40 quarterly
    • Illinois sales tax quarterly
    • Annual W2s to employees and IRS
    • Annual 1099s to contractors and 1096 to IRS
    • Annual 1042-S’s to foreign contractors and 1096 to IRS
    • Annual report to IL Secretary of State
    • Annual 990 and ILAG990 through auditor
  • Communicate with relevant project leaders including Blackbird Creative Lab staff and ensure regular updates of project budgets and projections
  • Reconcile contributed income within Salesforce and Quickbooks Online on a regular basis.
  • Create templates for budgets and final reports for 8BB Grants Manager as requested.

Audit

  • Lead annual audit through independent auditor and steward its timely completion.
  • Compile necessary documentation requested including grant agreements, bank statements, outstanding payables/receivables, insurance policies, and board minutes.

ADMINISTRATIVE

Contracts

  • Draft Contractor, Guest Artist, Staff, and Commissioning contracts as necessary; manage approval and signatory process.
  • Review and execute on the COO’s behalf Presenter, Booking Agent, Residency, etc. contracts as needed.
  • Proof and approve all 8BB contracts before execution.

Human Resources

  • Assist the COO with administration and filing of annual staff performance reports and job descriptions.
  • Assist COO in annual review and revision of Employee Handbook.
  • Draft and file employee agreements with COO.
  • Manage all employee benefits, currently health insurance and flexible spending accounts, including open enrollment, renewal, new employee enrollment, and termination.
  • Assist COO in onboarding new staff and interns.
  • Track staff vacation time.
  • Manage liability insurance policy and renewal with 8BB finance committee.

Office

  • Manage digital archiving of official records, contracts and letters of agreement.
  • Liaise with ASCAP and BMI for quarterly reporting as needed.

 

Skills & Qualifications: 

Eighth Blackbird is seeking a seasoned professional who wants a permanent part-time position. The ideal candidate is organized, self-motivated, tech-savvy, flexible, a team-player with a passion for nonprofits and the arts.

  • At least 3 years accounting/bookkeeping experience; nonprofit accounting preferred.
  • Experience working directly with independent auditors.
  • Experience administering payroll, employee benefits, and enrollment.
  • Ability to self-direct and problem solve.
  • Experience with current systems a plus: Quickbooks Online, Abacus, Salesforce

The Business Manager will work 24 hours per week, days and hours to be determined mutually. Salary: $25 per hour, paid out in bi-weekly installments. Some flexibility in days and hours may be possible.
Reports to Chief Operating Officer.
Start date: December 17, 2018.

To Apply: 

Please send cover letter and resume to: employment@eighthblackbird.org. If invited for an interview, three references will be required.

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